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Below is a table that outlines details from the image above about what happens, or should happen, with a University Dropbox account if a student employee leaves.

Leaves PositionGets New Position Desiring Dropbox
  1. Employer must notify OneIT and access is removed within 3-5 business days
  2. Student should change ownership of department data before departure
  1. New employer must request access
  2. Access to Dropbox is lost after departing old position and regained after starting new position


It may be helpful to not have students create documents but rather edit them. This helps reduce the need to change ownership when they leave employment.

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