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This applies to full-time, non-exempt employees who submit time in Kronos WFR biweekly.
Kronos WFR will automatically assign up to 6 hours to a leave category for “missing” hours once a timesheet has recorded at least 34 hours of time worked based on available leave, taken in this order (“hierarchy”):
Leave will be assigned on the day of the week in which the timesheet has recorded at least 34 hours of time worked. Typically this happens on Friday, and it may happen earlier in the week and will show as an inflated amount of hours on the Timesheet view.
A Time Off Request does not need to be submitted to resolve the time added to the timesheet.
|Submit a Time Off Request If...||Timesheet Change Request Pending||Supervisor Receives Error Message|
If a Timesheet Change request to add time to the timesheet is pending supervisor approval and Kronos WFR has already automatically assigned leave because there are less than 40 hours accumulated for the work week:
If a supervisor receives an error message that their employee does not have enough leave because Kronos WFR has automatically assigned time to their employee’s leave and the employee also submitted a Time Off Request:
If work time is recorded and/or a Time Off Request is subsequently submitted/approved to total 40 hours, this will replace the unassigned leave (the automatically assigned hours will be removed).
For more information on how to submit a Time Off Request, view this FAQ.
Supervisors and Departmental Timekeepers: view this FAQ for information on what to look for when reviewing a non-exempt employee's timesheet for approval.
Non-exempt employees view this FAQ on timesheet review for more information.
Employees must continue to request time off in advance.
COMPGAP: Gap Compensatory Time Accrual (Overtime 1.0 accrued as gap compensatory time)
COMPREG: Regular Compensatory Time Accrual (Overtime 1.5 accrued as compensatory time)
VACATION: Accrued Vacation Leave
BONREG: Bonus Leave accumulated from legislative pay incentives granted in prior years