Below are some tips to make your web conference meetings successful - regardless of what tool you are using.
Check out the Zoom blog or Google Meet blog for more ideas.
See this FAQ for tips and best practices for securing a web-conferencing meeting.
- Mute your microphone when not speaking - this ensures background noises like other voices and typing don't disrupt the audio.
- Join the meeting early if you need to log in or set up your audio/video.
- Identify yourself when speaking - particularly in larger meetings.
- Set your meeting up to allow VoIP (connection using a computer) and dial-in (toll number) - this gives attendees the option of calling in if they are experiencing issues with the app.
- Include conferencing information along with the agenda and other documents in the meeting invitation, so materials are accessible from one place.
- Look through your meeting participant settings; consider:
- Muting participants upon entry
- Turning off entry and exit tone
- Reviewing sharing permissions
- With large meetings, locking the meeting after it begins to avoid distractions when others join. As a better alternative, consider using a Zoom webinar for large meetings.
- Optimize the space you are using and minimize meeting distractions:
- Find a quiet space
- Avoid or remove items in your background that can be a distraction
- Face a window or have a lamp nearby so you can be seen clearly
- Be comfortable where you are setup
- Record the meeting if invitees can't attend.
- Share your screen when appropriate.
More tips for everyone
- If calling into a meeting AND logging into the Zoom or Google Meet app, make sure that your computer microphone and sound are off - the phone call and computer audio together can create an echo.
- Use a headset if possible - they can cut down on background noise and allow others to hear you better.
- Use the chat functionality to message other participants privately.
See this Infographic
See this video to protect Zoom meetings from Zombombing