Below are some general tips for conducting a successful and secure Zoom meeting or prevent zoom-bombing.
Before a meeting - here are some things you may want to consider when scheduling a meeting...
Enable a waiting room for your meeting. This feature allows the host to control when a participant enters the meeting.
Using the waiting room functionality may not be practical with larger meetings.
- Meeting passwords are required.
- They can be embedded in the meeting link.
- The password could be shared with students as a Canvas Announcement.
- Do not make meeting links with passwords publicly available on Twitter, Facebook, website etc. Control who has access to this information.
- Ensure that only the host, co-host, or alternative host can start the Zoom meeting.
- How to set a co-host. A co-host can help administer a meeting, such as muting participants or starting/stopping the recording..
- How to set an alternative host. An alternative host can start the meeting if your are unable to.
- Learn more about host and co-host controls.
- Automatically mute attendee microphones and cameras as they join, available through advanced meeting controls when scheduling.
During a meeting - here are some things that can be done while the meeting is happening...
- Manage screen sharing and annotation. This can be managed from the control bar within a meeting.
- Mute all participants to prevent noise from interrupting a meeting.
- Remove participants from a meeting who might be unwanted or disruptive.
- Turn off file transfers to prevent files from being uploaded and shared.
- Consider managing private chat settings
- Consider locking the meeting after all attendees are present. When you lock a Zoom Meeting that’s already started, no new participants can join.
- TechRepublic article: How to prevent zoom bombing: 5 simple tips
- Zoom blog post: How to keep uninvited guests out of your Zoom event
- Zoom E-Book: Running Engaging Online Events
- Zoom blog post: Your Top Five Online Event Questions: Answered!
- Zoom blog post: Host and Panelist Tech Setup Best Practices
- Zoom blog post: How to Create the Best All-Hands Meeting Experience With Zoom
- Technical Deep Dive: How We Live Streamed Zoomtopia Without a Hitch
- Get More From Zoom Video Webinars with New & Expanded Apps