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The annual Academic Affairs Replacement Order is based on available funds.

  1. Academic Affairs replaces the primary computer for full-time faculty and staff employee, as well as supported computer labs every four years.
  2. To support flexibility and a hybrid workforce, laptops are provided by default. 
  3. Faculty and staff work with their IT Directors or department liaisons to select from Apple and Dell models included in the System's Combined Pricing Initiative (CPI) and bulk buy program.
    1. OneIT identifies standard and research hardware.
    2. Custom requests can be made to IT Director / Department liaisons; additional funding may be required from the department for custom requests.
  4. Standard replacement packages include: 1 monitor, 1 docking station, adapters and cables. 
  5. The process timeline:
    1. Nov: IT purchasing forecasts upcoming orders
    2. Dec: IT purchasing reviews forecasts with Academic Affairs IT Directors and liaisons
    3. Jan-Feb: IT Directors and liaisons work with full time faculty/staff on individual replacement orders
    4. Mid-Feb: Requests due to IT purchasing
    5. Feb - March: IT purchasing reviews and finalizes bulk replacement order
    6. mid-March: Orders are placed
    7. April: new computers arrive
    8. April - August: new computers are distributed to individual and labs. Exact time frame varies based on college/unit.

Questions about this process can be directed to your OneIT staff or by calling the IT Service Desk, 7-5500 or

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