What are the guidelines for storing level 0 - 3 data?

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The following table provides a definition of each data level, 0 - 3, and basic examples for each.

The following table provides a more detailed overview of what data, from 0 - 2, can be included in different systems and equipment. Data belonging to multiple classification levels must be treated according to the highest level of sensitivity.

SERVICE	0	1	2	COMMENTS
UNC Charlotte Owned Workstations, Laptops, Tablets, other devices	✔	✔		No level 2 or 3 data can be stored here. Mobile devices must have additional security configurations in place if storing level 1 data.
Publicly Accessible Kiosks and Workstations	✔			No level 1, 2, or 3 data can be stored here.
Personally Owned Workstations, Laptops, Tablets, other devices	✔			No level 1, 2, or 3 data can be stored here. See the Guideline for Mobile Devices for additional guidance.
OneIT-Provided Network Drives (H, J, S, etc.)	✔	✔	✔	No level 3 data can be stored here. Level 2 data can be stored here only if additional security is in place such as limited access and/or encryption.
UNC Charlotte Email	✔	✔	✔	No level 3 data can be sent via email. Level 2 data is permissible if designated email recipients are authorized to view the data and no recipients’ addresses are outside the university email system.
UNC Charlotte Google Drive	✔	✔	✔	No level 3 data can be stored here. Level 2 data can be stored here only if additional security is in place such as limited access. Level 2 data should not be synced to your desktop, laptop, or mobile device.
UNC Charlotte Dropbox	✔	✔	✔	No level 3 data can be stored here. Level 2 data can be stored here only if additional security is in place such as limited access. Level 2 data should not be synced to your desktop, laptop, or mobile device.
UNC Charlotte OneDrive	✔	✔	✔	No level 3 data can be stored here. Level 2 data can be stored here only if additional security is in place such as limited access. Level 2 data should not be synced to your desktop, laptop, or mobile device.
Public Cloud Storage Sites (i.e., non-University provided cloud storage)	✔			No level 1, 2 or 3 data can be stored here.
UNC Charlotte websites (including Drupal offering, departmental websites, WIKIs, etc.)	✔			No level 1, 2 or 3 data can be stored here.
UNC Charlotte Canvas	✔	✔	✔	No level 3 data can be stored in Canvas. Level 2 data is permissible if designated viewers/recipients are authorized to view the data and no recipients are from outside the university system.
UNC Charlotte owned portable electronic storage media, such as USB devices, CD/DVD, or external hard drives.	✔	✔		No level 2 or 3 data can be stored here. Portable storage media must have additional security configurations in place if storing level 1 data.

Note

If you have questions about the data levels, please contact your Data Security Officer, Information Security Liaison, or the Information Security Compliance Office.

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